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I. That job description does

The more important

• Clarify expectations for the role
• Provide basis for measuring performance and performance evaluations
• Provide a clear description of role
• Provide organizational structure Total to be compiled by the division of tasks between the Board
• Remove the possibility of misinterpretation by an employee or manager
• Allow pay and grading to be fairly structured
• Provide a reference tool when dispute or discipline
• Provide a benchmark for training, development, career development, succession planning, or board

II. Smaller Companies

People in small companies usually cover a wider range or more mixed responsibilities in a large organization. In the job descriptions of smaller companies could therefore cover a greater number of responsibilities listed. This should never exceed about 15 since the result may become unmanageable.

III. Compile Job Descriptions

This is a opportunity as an employer or employee to clarify the role of expectations. Start by writing all the tasks the role is required to achieve. This may be a fairly long list, but be careful to distinguish what might be covered by an operations manual, if one exists. Where possible more detail the procedures or processes to the operations manual "or" agreed upon procedures "or" agreed standards ". It is easier to change a job description for an operations manual! Looking at the list in paragraph V below you'll find that you'll be able to consolidate certain tasks under these headings.

IV. Job Description Template

Use the following topics:
• Job Title
• Where's function (Business Unit, Section – if applicable)
• position reporting (Line Manager, Supervisor, etc.)
• Job Purpose Summary (ideally a single line or sentence)
• Main responsibilities (8 to 15 points numbered in order of importance, if possible)
• Dimensions (Areas to which responsibilities extend eg personnel, customers, territory, products, equipment, premises, etc.)
• Date and any necessary reference

V. Writing Job Descriptions

Group and distribute the list of responsibilities you have compiled in paragraph III above in the general areas in order of importance to the role, where appropriate:

• Communication (with whom, what, how?)
• Planning and / or organize (What?)
• Management (People, recruitment, assessment, training)
• Monitoring and / or ratios (What?)
• assess and decide (what?)
• Financial budgeting and control (of what)
• Produce things (What?)
• Maintaining and repairing things (What?)
• Quality control (of what)
• Creating and / or develop things (What?)
• Use equipment and / or systems (What?)
• Self Development

Primary role may also include items such as:

• Policy development
• Corporate Responsibility
• Develop strategic direction as part of a business plan Strategic

A sample job description is given below.

Operations Manager – Job Description
Page 1 of 1
July 26, 2007

JOB TITLE – Operations Manager

AT BASE – Headquarters

REPORTS TO – Board of Directors

JOB PURPOSE – To manage and supervise the day to day operations of (the company) production facilities in a profitable way. Plans and schedules production by every studio in all company locations, supervises the staff to achieve the schedules and oversees the marketing functions and customer service.

KEY RESPONSIBILITIES AND RESPONSIBILITIES

 Ensure efficient allocation of resources in all areas of action to achieve increased customer driven priorities. This includes work allocation, training of staff, resolution problems, evaluating employee performance and motivation to achieve maximum productivity.

 plans and coordinates the functions management organization, to include customer service, and marketing and advertising.

 participates in the development operational goals and objectives, recommends, implements and administers methods and procedures to improve operations.

 Monitor profitability of the operation by examining the costs against budgets set.

 Monitor market and recommend strategies and business plans to increase (Company) The potential market share, improve competitiveness.

 To monitor performance ensuring the operation is totally customer focused.

 balance between market growth with the organizational capacity to to proceed with implementation.

 Participates in the development of strategic business plan

 Provide reports for the board of directors as required

About the Author:

Following a career as a Naval Engineer Officer and many successful years in Senior Management positions, and in Small Business mentoring, Bob has chosen to use the benefit of that experience to help business Owners and Managers create successful businesses. His website http://www.strategic-business-plan-4u.com contains a lot of free advisory information, and his eBook on Strategic Planning is a simple, easy to follow approach to set the pathway for a successful business.

Article Source: ArticlesBase.com – Job Descriptions

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